Assist fee earners with the conduct and progression of residential property transactions from initial instruction through to exchange, completion and post-completion.

Open and maintain accurate electronic and paper matter files, ensuring client identification, source-of-funds information and other required documentation are obtained and recorded.

Prepare and review standard conveyancing documents, including contract papers, property information forms, fittings and contents forms, reports, completion statements and Land Registry documentation.

Order and review property searches, raise and respond to enquiries and assist with the preparation of replies and reports on title under appropriate supervision.

Communicate professionally with clients, estate agents, lenders, mortgage brokers, managing agents, developers, local authorities and other solicitors throughout the transaction.

Assist with exchange and completion arrangements, including checking funds, preparing completion statements, arranging undertakings and ensuring completion requirements are met within required timescales.

Support post-completion work, including SDLT returns, registration applications, requisitions, title updates, file reviews and the return of deeds and documents.

Maintain accurate case management records, diaries and transaction trackers, monitoring key dates and escalating delays, risks or issues to the supervising fee earner.

Assist with billing, disbursements, payments and other financial administration in accordance with firm procedures and regulatory requirements.

Provide a responsive and client-focused service, handling routine queries appropriately and referring complex legal or technical matters for further guidance.

Comply with the SRA Standards and Regulations, anti-money laundering requirements, data protection obligations, risk management procedures and the firm’s internal policies.

Work collaboratively with colleagues across the residential property team and contribute to the efficient delivery and continuous improvement of conveyancing services.

Previous experience as a residential property paralegal, conveyancing assistant or legal assistant within a solicitors’ firm or comparable legal practice.

Good understanding of residential conveyancing procedures, including freehold and leasehold transactions, sales, purchases, remortgages and transfers.

Knowledge of property searches, contract documentation, enquiries, exchange, completion, SDLT and Land Registry requirements.

Experience using legal case management systems and Microsoft Office, with the ability to maintain accurate electronic records.

Strong administrative, organisational and time management skills, with excellent attention to detail and the ability to manage competing deadlines.

Clear, professional and client-focused communication skills, with the ability to liaise effectively with clients and professional contacts.