Join our dedicated client team as Conveyancing Assistant, based in Leighton Buzzard. The successful candidate will provide high-quality administrative and legal support across a varied residential and small-commercial conveyancing caseload, ensuring matters progress efficiently, documentation is accurate and clients receive excellent care within a collaborative firm that values technical competence, attention to detail, continuous professional development and high standards.

This role will involve supporting fee-earners with all stages of conveyancing transactions including client intake, searches, contract preparation, exchange and completion processes, and post-completion administration. The post offers opportunities for professional development, involvement in process improvement and hybrid working following successful completion of the probationary period.

Key responsibilities:

• Provide proactive administrative and legal support across a mixed-complexity conveyancing caseload from client intake through to matter closure, ensuring timely progression, accurate record keeping and high standards of client care.

• Carry out client care and AML procedures, verify identity where required, open and close files and maintain audit-ready matter records in accordance with the firm’s policies and regulatory requirements.

• Prepare, check and issue correspondence, engagement letters, retainer documents and client information packs; record and update client instructions promptly and accurately.

• Obtain and review searches, replies to enquiries, title documents, leases and other transaction documentation; prepare basic reports, summaries and due diligence schedules for fee-earners.

• Draft and complete standard conveyancing forms, transfer deeds, SDLT submissions, Land Registry forms and completion statements under supervision; ensure accurate execution and submission of statutory documentation.

• Liaise with clients, estate agents, lenders, surveyors, local authorities and third parties to obtain information, chase outstanding matters and progress transactions towards exchange and completion; escalate issues to fee-earners as appropriate.

• Assist with handling client funds, disbursement tracking and fee invoicing in line with firm procedures; prepare estimates of costs and disbursements and support billing processes.

• Use and maintain case management systems and e-conveyancing/transactional platforms; record time, update matter milestones and help ensure digital precedents and templates are used consistently.

• Support fee-earners at client meetings and telephone conferences where necessary; prepare attendance notes, transaction timetables and checklist updates to ensure efficient matter progression.

Key skills and experience required:

• At least 6 months working in residential or mixed conveyancing within a legal practice, conveyancer’s office or similar environment.

• Practical experience preparing or checking conveyancing documentation including searches, Land Registry forms, transfer deeds and SDLT returns; accuracy in drafting and checking documents is essential.

• Good understanding of the conveyancing process including pre-contract enquiries, contract exchange, completion procedures and post-completion registration; awareness of common issues and escalation points.

• Excellent client care and communication skills with the ability to manage client expectations, keep clients informed and handle enquiries professionally and courteously.

• Organised and able to manage competing priorities and a varied workload; strong attention to detail and the ability to meet deadlines with minimal supervision when required.

• Ability to work collaboratively within a team, support colleagues and contribute positively to firm culture; professional discretion and confidentiality are essential.

• Proficiency with case management systems, e-conveyancing portals and standard office IT applications; willingness to adopt and help embed digital workflows and precedents.

• Commercial awareness with the ability to appreciate client objectives and to identify opportunities to add value to matters where appropriate.

• Commitment to personal and professional development and to supporting the delivery of client-focused conveyancing services; willingness to undertake CPD and relevant training as required.